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6 Tips to Build an Effective Virtual Onboarding Program

Updated: Dec 4, 2023

A positive culture creates a more engaged and efficient workplace, especially virtually. To help you get started, we have included six tips to build or improve your onboarding program and ensure overall success.

Onboarding is the process of introducing your new hires to the culture, expectations, knowledge, and skills required to be successful at your company. Do it with kindness, understanding, and compassion, and you will not have to rehire for a very long time.

New hires need to have pleasant and positive interactions with their coworkers more than ever. This article will provide six effective tips to build a successful onboarding program in a virtual setting. Use them to keep your new team members involved, engaged, and productive!

Why is Paying Attention to Virtual Onboarding So Important?

It is vital to create a strong onboarding program for your new hires and your work culture. Once your new hire feels supported and empowered at their new workplace, they will not want to leave, and you will not have to rehire for a long time.

Hiring new employees is costly and results in high turnover. While there is no guarantee that this will solve the problem, it is a significant step towards business success. Utilize data analytics to measure the success of your onboarding program and improve it on the go.

Focus on keeping a sustainable and loyal team. We have no idea how long we’ll have to work in a virtual setting, do we? It’s essential to act as time demands and the time demands companies to adopt new ways to be appealing to employees and candidates. Let's dive in, shall we?


Take your time and be patient as you are going through the training with your new hire. Give the new hires the freedom to absorb the information faster and encourage them to ask questions.


Keep your employee's private health information locked away and separated from their personnel file. As well, be sensitive when you mention details that could identify an infected employee.


If you are worried about productivity while working remotely, think about what skills you would want your next hire to have. Seek to identify if your new hire is a self-starter and whether or not they can effectively collaborate with the rest of the team remotely.


Workplaces are slowly opening back up, and it is only natural for your new hires to be concerned about physical proximity. Make them feel at ease by patiently describing the safety measures you are taking in the workplace.


Establish virtual connections to build relationships and provide a sense of belonging for your new hires. For example, consider hosting a virtual coffee meeting where your team will have the opportunity to get to know each other.


Have someone guide your new team member through their onboarding process. While this might seem like a daunting responsibility, it is also empowering. The additional upside is that your new hire will appreciate it and be thankful for it in the long run.


Times are tough, and yet this is an endurance game. Every day HR Lab talks to businesses, telling us that they have no choice but to take it day by day. They are unsure. They stress and just do not know what is going to happen tomorrow. None of us do. We know that you, the business owner, have to stay strong and keep your company going. You will survive, you will endure, and you will have to hire and onboard new employees.

Creating and maintaining a virtual workplace like a face-to-face one is not easy. Yet, there’s nothing impossible. Life can be challenging and your reposnibility as a leader and a bsuiness owner is to cope and be flexible. Know that you are making a change and helping people on the way.

If you need more advice, we invite you to contact us or look into our blog posts for more resources.

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About HR Lab: Formed in 2020, in the midst of the pandemic, HR Lab is here to make a difference. At HR Lab, we work to strengthen workforce quality by improving the HR system, ensuring its ongoing relevance, and preparing employers, workers, educators, and governments to use it effectively. Our vision is a labor market that relies on the relevance, quality, and value of workforce credentials for opportunities, growth, and development.

Disclaimer: The information in these materials should not be considered legal, accounting, or investment advice, and it should not substitute for legal, accounting, investment, and other professional advice where the facts and circumstances warrant. It is provided for informational purposes only. If you require legal, accounting, or investment advice, or need other professional assistance, you should always consult your attorney, accountant, or other professional advisor to discuss your particular facts, circumstances, business, personal finance, and investment needs.


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